Psychological and Social Factors at Work
Anonymity - security
A premise for running a survey of work and health is that everyone who participates is guaranteed confidentiality, anonymity and security. This means that no part of the respondent’s reply will be published or shown to the management or to any other person. The Resource Centre is using a system that ensures that the respondents’ replies remain confidential and securely stored. When the survey is completed, the questionnaire answers and personal information are stored physically separated. There is no electronic connection that can be “hacked” between answers and personal information.
Name and personal identity number are physically hidden from any access in the system and are used only (1) when doing follow-up surveys being able to ask respondents several times, and compare findings, and (2) for research. Only researches that have signed a legally binding confidentiality contract can use data.
The results that are returned to the organization have been made anonymous in such a way that individual answers cannot be recognized. Personal information such as age, gender and division, will only be used for forming groups for comparisons and not to identify individual respondents. Data from organizations (for comparison) will be treated the same way.
It is presumed that there is an agreement between management and employees about performing a survey.
The Resource Centre for Psychological and Social Factors at Work can offer
Organizations that perform a survey will receive the results shortly after the survey is ended. The individual employee cannot be identified from these data.
Data collected from the surveys are stored in a secure database. Organizations that are using the Resource
Centre can get information from similar organizations for comparison and benchmarking. The Resource Centre has secure
routines preventing information of persons or data that identifies single organizations, to be revealed.
To improve working conditions at your work place, it is useful to have accurate knowledge of what the working conditions are like.
This can only be collected with instruments that are adequately tested, and through the involvement of all employees..
A survey should be followed up by feedback of the results to the employees, in order to enable find areas for improvement. The Resource Centre sends the results to the person who is responsible for the survey in your organization.
For surveying working conditions, questionnaires have advantages as the method: